2. (i) The object for which the Club is formed is to promote and facilitate the sport of yachting and powerboats and the provision and maintenance of Club premises at Milford Haven.
Membership
(i) The club is a non-profit making organisation. All profits and surpluses will be used to maintain or improve the club’s facilities. No profit or surplus will be distributed.

3. (i) Any person whether the owner of a yacht or boat or not who is keen and interested in sailing or boating in general is eligible as a candidate for membership.
(ii) Members must agree to observe the Rules of the Pembrokeshire Yacht Club as a condition of membership.
(iii) The Club is open to all without discrimination.

4. The Club on the recommendation of the Committee may in general meeting elect honorary members.

5. Every candidate for membership shall be proposed by one voting member and seconded by another voting member and his or her name and address and any other particulars the Committee may require shall be sent to the Honorary Secretary.
Candidates cannot be admitted to membership or to any of the privileges of membership without an interval of at least two days between their proposal or application for membership and their admission. Names and addresses of candidates for membership must be posted on the Club Notice Board for at least two days before admission as members.

6. Members other than honorary members may be elected at any meeting of the Committee duly convened for that purpose. Candidates may, and on request of any member of the Committee, shall be elected by ballot.

7. Any member desirous of retiring from the Club shall notify his intention to the Honorary Secretary on or before the 21st September otherwise he shall be liable for the next year’s subscription.

8. Every member on joining the Club impliedly undertakes to comply with these rules and any refusal or neglect to do so or any conduct which is the opinion of the Committee is either unworthy of a member or otherwise injurious to the interests of the Club shall render a member liable to expulsion by the Committee provided that before expelling a member the Committee shall call upon him or her for an explanation of his or her conduct and shall give the member an opportunity of defending him or herself or of resigning membership of the Club.

The vote on a resolution for expulsion shall be by ballot and the resolution shall only be carried if not less than three-quarters of the members of the Committee present vote in favour of the resolution. This rules shall also apply to family members.

Entrance Fee and Subscription
9. There shall be an entrance fee on acceptance except in the case of junior members applying for full membership.

The annual subscription is payable on election and on the 1st October in each year.

(a) A family subscription will cover parents and their children under the age of 18 years. An elected voting member under a family subscription shall only be entitled to one vote.

(b) A junior member duly admitted to the Junior Section of the Club shall be any person over the age of 12 years and under the age of 18 years. At 18 years of age a junior member shall be eligible to seek full membership of the Club. There shall be a fee for a junior membership.

(c) Junior members and family members under the age of 18 years may use the licensed parts of the Club premises only when accompanied, or vouched for, by a senior member who is present and who must accept responsibility for their behaviour and ensure that it does not interfere with the other members; comfort or activities. Children may not remain in the licensed parts of the Club
after the timers specified in the House Rules.

(d)(i) A voting member and a social and honorary member shall be entitled to the full amenities of the Club but only a voting member and an honorary member shall be entitled to vote.
(ii) A member taking part in, or who has taken part in, the Club’s regular racing or assisted in the activities of the Club may be considered for voting membership by the Committee.

(iii) Any member who has not paid his or her subscription by 31st December will have his or her name removed from the list of members by the Committee. A member’s name may be restored at the discretion of the Committee.

(iv) A member elected after the 1st July in any year who has paid his or her subscription for the following year.

(e) No member shall in any year be entitled to exercise any rights or privileges of membership until his or her subscription for that year is paid.
(f) A member, provided application is made in writing to The Membership Secretary, will not be required to pay annual subscriptions from the commencement of the Club year following that member’s 75th birthday. Such an application will not be considered retrospectively.

Temporary Members
10 (a) Visiting yachtsmen or yachts women may become temporary members for periods of up to one month on the signature of any two members of the main Committee.

(b) Any person who is a competitor in any race sponsored or organised by or on behalf of the Club or in the race starting from the Club Headquarters, Gellyswick Bay, Milford Haven, and any person who is a member of the crew of such competitors for the purpose of the race is entitled to use the Club premises within a period of twenty-four hours before and after the race in which they are competing.

(c) Members who introduce guests to the Club must ensure that their names are entered in the Visitors’ Register at the time of entering the Club, that they do not purchase intoxicants from the Club and that they conduct themselves in an orderly manner. A member may not introduce a guest more often than twice in each calendar month.

(d) Any Officer of the Club or any two members of the General
Committee may expel temporarily or permanently any person who
has the right to the use of the Club premises under Rules 10(a) and
10(b) or any guest admitted under Rule 10(c).

Officers and Committee
11
(a) The Officers of the Club shall consist of a Commodore, a Vice-Commodore, a Rear Commodore, Club Sailing Captain, Honorary Secretary and Honorary Treasurer who shall be elected at the Annual General Meeting in each year to hold office until the conclusion of the next Annual General Meeting; the retiring officers shall be eligible for re-election, subject to compliance with Rule

(b) No candidate for election to any office (other than the retiring officers) shall be proposed unless the name of the candidate and of his proposer and seconder shall have been sent to the Honorary secretary as laid down in Rule 12(c) hereinafter.

(c) No Flag Officer shall serve more than three consecutive years in any one position. But in the event of there being no suitably qualified person available to fill vacant Flag Officer posts then the three year rule be waived for one year should the serving Flag Officers be willing to offer themselves for re-election for a further year.

12
(a) The Committee shall consist of the Officers and not more than six members of the Club elected by the Club in general meeting to hold office until the conclusion of the next Annual General Meeting. The Committee may co-opt a member from any section of the Club not directly represented to serve in an advisory capacity.

(b) Candidates for election to the Committee shall be those members of the retiring Committee who shall offer themselves for re-election and such other voting members whose nominations duly proposed and seconded by voting members of the Club in writing shall have been sent to the Honorary Secretary.

(c)Nominations for Officers and Committee will be accepted by the Honorary by not
later than seven days before the date of the Annual General Meeting, and such
nominations shall be displayed on the club noticeboard showing the names of the
proposers and seconders.

(d) If the number of candidates duly proposed and seconded exceeds the number of vacancies to be filled the election shall be by ballot.

(e) A casual vacancy shall be filled by the Committee and the member nominated shall hold office until the next Annual General Meeting.

13
(a) The Committee shall manage the affairs of the Club according to
the rules and shall apply the funds of the Club to the objects of the
Club.

(b) The Committee shall make such standing orders as they think fit for the conduct of its business and shall make such bylaws, rules and regulations as they think fit for the management of the Club and any of its premises.

(c) The Committee shall appoint a Membership Secretary who shall be responsible for the maintenance of a record of the members of the Club and the collection of the entrance fees and membership subscriptions.

(d) The Committee shall appoint a Boat Parking Secretary who shall be responsible for the maintenance of a record of the boats parked in the Club Compound and the collection of the parking fees.

(e) At any General Committee Meeting there will be a quorum of seven committee members including three officers.

Wine Committee
14 The supply of intoxicating liquor to the Club and to members and their guests shall be managed by a Sub Committee consisting of a Secretary and two elected members. They will ensure that no intoxicating liquor is supplied to members or their quests other than by or on behalf of the Club. Intoxicating liquor shall not be served to persons under the age of 18.

Auditor
15 An Auditor shall be appointed at the annual meeting in each year whose duty it shall be to audit the accounts of the Club for the then current year. In the event that he is unwilling or unable to act the Committee shall appoint a substitute.

General Meeting
16 (a) The Annual General Meeting of the Club of which 28 days’ notice shall be given will be notified by posting on the Club Notice Board. Members outside the Milford Haven postal district will be sent details. The Annual General Meeting shall, whenever possible, be held by not later than December of each year at such time and place as the Committee shall determine and in any case not more than 15 months shall elapse between such meetings. Members desiring to submit a resolution for consideration at the Annual General Meeting shall send a copy of such resolution to the Honorary Secretary within 14 days of the AGM being posted on the Notice Board. Amendments to such resolutions will be accepted by the Honorary Secretary up to seven days after the resolution has appeared on the Club Notice Board. In order to constitute a quorum at the Annual General Meeting or at any Extraordinary General Meeting there shall be at least 25 voting members present.

(b) The Committee may call an Extraordinary General Meeting when any matter of urgent importance shall occur. Ten days’ notice of any Extraordinary General Meeting specifying the day, place and hour of the meeting shall be posted on the Notice Board. Members outside Milford postal district will be sent details.

(c)If within 15 minutes of the time appointed for a General Meeting a quorum of voting members be not present, the meeting shall stand postponed to the same day in the following week at the same time and place. At such postponed meeting the business shall be transacted whatever the numbers present. At an Extraordinary General Meeting a quorum of voting members is not present the meeting shall stand

(d) At a General Meeting of the Club each voting member, honorary member and both male and female Junior Captains elected by the junior members shall have one vote; social members shall be entitled to attend a General Meeting but shall have no vote. In the case of an equality of votes the Chairman shall have a second or casting vote.

(e) Twelve voting members may requisition a General Meeting. Written application for the meeting stating the matter for discussion must be received by the Honorary Secretary at least 21 days before it is intended that the meeting shall be held.

(f) Persons under 18 may not be elected to the Committee nor may they vote for the election of committee members.

Trustees of the Club
17. Trustees of the Club may from time to time be appointed by a resolution passed at a properly convened meeting of the Committee and any Trustees may be removed from officer by such a resolution as aforesaid. Any Trustee of the Club who ceases to be a member of the Club shall cease to be a Trustee and any Trustee may at any time retire upon giving the Committee 28 days notice in writing of his intention so to do and at the expiration of the said notice shall cease to be a Trustee. Any Trustee of the Club who retires or is removed shall forthwith execute and do all such instruments and things as the Committee may require for the purpose of divesting any property in him upon the proper Trusts.
The Trustees of the Club shall be entitled to indemnified out of all the property and assets of the Club (whether invested in them or not) against all losses suffered and all costs, charges and expenses properly incurred or paid by them as Trustees of the Club.

Permitted Licensing Hours
18. The Permitted Hours for the supply of intoxicating liquor shall be within the hours
stated in the Club’s Premises Licence displayed at the clubhouse.

19. Limitation of Club’s Liability
(a) Members of the Club, their guests and visitors, may use the club premises and any other facilities of the Club, entirely at their own risk and implied except that:

(i) The Club will not accept any liability for any damage to or loss of property belonging to members their guests or visitors to the Club and this applies not only to the premises, namely the buildings and compound, but to Club moorings.
If at any time any mooring/parking fees payable to PYC by any member, or former member, shall be three months or more in arrears:

(a) The Committee shall be entitled upon giving one month’s notice in writing to the member or former member, at the last known address shown in the Resister of Members, to sell the boat/trailer and to deduct any monies due to the club (whether by way of arrears of subscriptions or mooring fees or otherwise) from the net proceeds of sale before accounting for the balance (if any) to the member or former member.

(b)Alternatively, any boat/trailer which, in the opinion of the Committee cannot be sold, may upon such notice as aforesaid, be disposed of in any manner the Committee may think fit and the expenses recovered from the member or former member. Any arrears as aforesaid shall be deemed to be a debt owing to the club by the member or former member.

(c) The Committee shall be entitled to move the boat/trailer to any part of the premises without being liable for any loss of, damage to, the boat/trailer however caused.
Further, the club shall, at all times, have a lien over members’ boats/trailers parked on the Clubs premises in respect of all monies due to the club, whether in respect of all monies fees or subscriptions or otherwise. Where property appears to be abandoned, then the Club will adopt the procedure laid down in Schedule
1 of the Torts (interference with Goods) Act 1977.

(ii) All boats whilst parked on Club premises must be covered by Third Party insurance to a minimum value of £500,000.

(iii)The club will not accept any liability for personal injury arising out of the use of the club premises and any other facilities of the club, or out of participation in any race organised by the club whether sustained by members, their guests or visitors, whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of the officers committee or servants of the club.

(iv)Before inviting any guests or visitors onto the premises or to participate in events organised by the club, members will draw their attention to this rule.

(d) The race organisers shall not be liable for any loss, damage, death or personal injury howsoever caused to the owner/competitor, his skipper or crew, as a result of their taking part in the race or races.
Moreover, every owner/ competitor warrants the suitability of his yacht for the race or races.

(e) The safety of a yacht and her entire management including
Insurance shall be the sole responsibility if the owner/competitor who must ensure that the yacht is fully found, thoroughly seaworthy, and manned by a crew sufficient in number and experience who are physically fit to face bad weather. The owner/competitor must be satisfied as to the soundness of the hull, spars, rigging, sails and all gear. He must ensure that all safety equipment is properly maintained, it stowed and in date and that the crew know where it is kept and how it is used.

(f) Parents and guardians are warned that the club is only able to provide rescue facilities during the hours of club racing. Outside these hours, parents and guardians have sole responsibility for their children and wards and must appreciate that the club cannot be expected to exercise supervision or control. Even during club racing the club cannot accept responsibility for children, or any other person, not engaged on racing

Alterations or Additions to Rules
20(a) Notice of any alteration or addition to the Rules intended to be proposed by a member of the Club shall be given to the Honorary Secretary in writing within 14 days of the AGM being posted on the Club notice board, or at least 14 days before any special general meeting at which the same is to be brought forward and full particulars of any such proposed alterations or additions shall be set out in the notice convening the meeting.

(b) All such proposed alterations and additions and any amendments to them which may be proposed and seconded shall be put to the vote of the meeting and provided that on a show of hands or, it demanded on a poll a majority of two thirds of the votes of those members present and entitled to vote shall be cast in favour of any proposed alterations or additions or amendments then the same shall be deemed to be carried.

21. In the event of the passing of the resolution to wind up the Club, the members of the Club shall appoint a representative committee which shall be empowered to distribute the assets, purchased with and pertaining to any Sportlot grant, to any clubs having similar objectives as their own. All remaining assets are to be applied to the purposes of the sports governing body for use in community related sport.

House Rules
Smoking is not permitted in any Club building.

No animals allowed in the Clubhouse.
Children under the age of 16 years are not allowed in the main bar after 9.00 p.m., but are welcome to use the Youth Room thereafter. Children under the age of 9 must leave the premises by 10.00 p.m. Exceptions to be made at the discretion of the Committee. Visitors must be signed in. No visitors may be signed in after 10.00 p.m. No admittance to the bar after closing time.

Youth Rules-Sailing youth members are allowed to use the main bar for refreshments after sailing under the authority of the Sailing Officer of the Day, but only until 10.00 p.m. Youth Members may sign in one guest on a sailing event. No children under the age of 14 years may play the pool table in then main bar.

Amended 2008